Leadership, Communication, Presentation & Sales Development Blog

Communication Skills - So What If I Speak Fast

A lot of us speak quickly when we are on the phone with our customers or clients

Sometimes it is because we have so many calls in cue or because we feel pressured to get on to the next call. Whatever the case, it is a habit that can cost us business.

Why?

When we speak too quickly, customers can assume that you are just making a perfunctory call. You really don't care. Someone told you to call and query him or her. They can also feel that you are trying to pull something or that you are giving them the "bum's rush." It can make them angry.

Problems that speaking quickly can cause

When you speak quickly, it affects other vocal issues. For example, speed affects the clarity of your words. Literally, the lips, teeth and tongue can't get into the right position in your mouth.

Customers expect to hear the words as they learned them. If you are slipping over syllables or eliminating them all together, customers start focusing on what you just said, versus what you are currently saying. They feel like they are translating a foreign language. It affects comprehension. Also, if any of your customers are not native born, English-speakers, it may be difficult for them to make any sense out of what you are saying.

Speaking quickly also affects the tone of your voice. It is impossible to sound friendly, sincere or empathetic without pausing. Your voice may even be a monotone. If the voice is a monotone, the customer concludes you are disinterested. Who wants to do business with someone who is disinterested?

Ways to slow down

First, you should get yourself into the mind set that when you are at work; you need to put on you "cash voice," the voice that earns you a living. On-air personalities speak a lot slower on television than they do when they are with friends and family. They know that if they speak quickly, viewers will be complaining, and they will lose their jobs. What on-air personalities learn is the value of pausing. In fact, they pause a lot. They pause not only at the end of sentences and clauses, but whenever they want to emphasize a point or idea. They know that they more they pause, the more their listeners understand.

To get comfortable pausing, use your voice mail system to give you feedback. When you send internal voice mail messages, press "review" before you press "send." If you hear yourself speaking quickly, redo the message until you are satisfied.

Get feedback from family members when you are at home. Ask them to tell you to pause more or to remind you that you are mumbling. Fast talkers also mumble.

If you have a child, read out loud to your child. Children demand that you really get into the story. They will tell you to slow down because they want to enjoy the story. As you drive down the street, use your car as a laboratory. Say out loud what you are seeing and over-enunciate each word. No one will hear you. Over-enunciating will get you used to saying every syllable in the word.

While speaking quickly is a habit, it is not a habit that helps you to develop relationships with your customers. The more you pause, the more they feel you care. The less likely they are to become upset.

A one or two second pause can make a huge difference. Put on your "cash" voice and see what a difference it will make.


All the best with your communications!

Posted in , by effectivecommunication.com.au

Leadership Skills - Inspire Your Team To Win

The following statement is one of the greatest secrets of effective leadership:

"We shall no longer strive for our own way but commit ourselves, honestly and simply, to inspiring others to develop the power to be their best."

Hardly the stereotypical spirit of the legendary, tough-minded CEO!

But if leadership is a challenge for you, then you must begin to lead by that statement. If you are constantly dealing with others not measuring up to your self-compared expectations, if you are pushing your team members down rather than pulling them up, and if you want overall better performance from your team, now is the time to close the gap.

Are you holding others back, or are you inspiring them to win?

Leadership is all about influence and motivation. Neither happens naturally, but they are both the results of intentional leadership decisions.

As a leader, you must recognize that your role is not a title. Leadership is a position. You must realize that people came to work NOT to make you successful, but to become more successful themselves. You must understand that the team is more important than you are and that the team needs to receive the credit for your success.

How does a leader deploy these truths?

Follow these ideas:

Leadership Is Influence

People always do things for their reasons, not yours. Leaders must develop an environment that helps team members thrive, while still moving them to higher levels of “followership.”

Master Motivation
Recent studies provide several big motivators for higher levels of performance: significant contributions, goals and quota participation, positive dissatisfaction (knowing you can do better), recognition, and clear expectations. The same studies tell us that the big demotivators include belittling, manipulation, discouragement, lack of personal growth, and a condescending leader.

About 50 percent of your leadership challenges will dissipate when you raise the bar and close the gap in the areas of influence and motivation.


All the best with your leadership!

Posted in , by effectivecommunication.com.au

Sales Skills - 10 Best Sales Questions to Use When Talking with a Prospect

One of the best things any salesperson can do is develop a list of 10 questions they feel comfortable asking.

The questions have to fit your personality and your market and allow you to move the process forward.

Below are 10 of the best sales questions you can use.  The questions are not direct closing questions, but rather questions that will get the prospect to share more information to help you focus on the solution the prospect desires.

Not each question will be appropriate for every occasion. The critical issue is to be comfortable asking them so when the situation is right, you’re also ready:

1. Why?
2. Can you tell me more about...?
3. How have you made decisions like this in the past?
4. What is the outcome you’re looking for?
5. What is the size of the risk if you don’t make a decision?
6. What are the issues you’re facing today?
7. What happens if you don’t make a decision to invest?
8. Who else is involved in the decision making process?
9. What is it you like best about what we’ve been talking about?
10. What is stopping you from making a decision?

Each of the questions is designed to get the prospect to share more and to allow you to then ask a follow up question on what they just shared with you. Questions one and two are specifically designed to do just that.

The more we engage the prospect with questions in a way that allows us to use our personality, the more comfortable the prospect will be in answering. It’s when we ask questions that come across as scripted or threatening the customer will shut down.


Use these 10 questions as a starter for you, and over the coming weeks modify them to fit your personality and style.  You’ll find yourself being far more effective in getting the prospect to open up.

Posted in , by effectivecommunication.com.au

PRESENTATION SKILLS - SIMPLE NUMBERS TO IMPROVE YOUR MESSAGES

A good way to remember and apply principles of effective presentations is to connect them to numbers.

For example, you should always have 1 major idea that you leave with your audience. A good way to do this while preparing is to ask yourself and then answer this question... “What one action do I want my audience to apply as a result of this presentation?”

You may have other ideas you want the audience to remember, but thinking  of one action you want them to take will help you focus on what is really important.

Include 2 appeals in a persuasive presentation:  logical and emotional. One without the other will limit your impact on your audience. To appeal to their emotions, tell a story. Make them feel what you are talking about. To appeal to their intellect, include a relevant statistic or testimony of an expert on the topic you are advocating.

In organizing any part of your presentation, think of doing so in 3's. The human mind responds well to the number three. This number is a part of our culture. Three little pigs, Goldilocks and the three bears. Three blind mice. “Ready, aim, fire.”  We have morning, noon, and night. There is strike three in baseball, not strike four, etc.

Having three main points is a good idea, and if you have several slides or statistics, think about organizing them in groups of three. Usually three pieces of evidence are enough to make your case.

Practicing your presentation 3 times is comfortable for most people. More than three and you might lose interest and/or memorize parts of the presentation, taking away from the spontaneity you should seek.

If you are creating a list on a slide, the “5 by 5 rule” is a good model to follow–no more than five lines on a slide and 5 words on a line. That helps you choose a font that everyone can see and the slide looks clean and not “busy.” More importantly, each line will act as a prompt to keep you and your audiences on track. This is much better than reading lots of text at the audience (like most presenters do), which detracts from the person presenting. And, typically audiences can read and digest information much better than when a presenter lectures at them. For those who lecture at their audiences, it is far more effective to simply email the presentation slides with too much content to the audience!

Pay attention to your 6th sense as you speak. Intuitively you may think of an example, or a reference to some current event that fits your content. Some people's best ideas come to them as they speak. Don’t fear to include this thought because you did not practice that material. Go with your sixth sense, your intuition, and you may add one of your best ideas in the presentation. This is always worth the risk because a small amount of risk can result in great outcomes!

When answering questions from your audience, keep your answers as concise as possible. You may be able to answer with a “yes” or “no,” but even if it  is an open-ended question, practice limiting  your answer to 30 seconds. If an answer is longer, the audience members who have no interest in that answer will quickly stop listening. Perhaps volunteer to talk to that person in more detail after the presentation, but remember the number 30 when answering questions - that’s seconds, not minutes!

Patrick Rothfuss said, “I am no poet. I do not love words for the sake of words. I love words for what they can accomplish. Similarly, I am no arithmetician. Numbers that speak only of numbers are of little interest to me.”  However, if your number relates to a speaking principle that will make you a more effective speaker, then numbers do matter!

Posted in , by effectivecommunication.com.au

SALES SKILLS - 5 WAYS TO SPEED UP YOUR SALES PROCESS

Too many times we get bogged down with the prospective client

Sure, the reasons can be many, but it doesn’t matter. Anytime things bog down, it eats into your time and your earnings.

Below are 5 things we can do right now to accelerate the process:

1. Skip the presentation and ask more questions

Don’t focus your time on crafting your PowerPoint and your talking points. Take that time and spend it developing more questions. More importantly, think through how you will follow up each question with another question.

2. Be prepared to ask tough questions early on to verify if there is potential

Consider these three questions:  What is your timeline for making a decision?  How have you made decisions like this in the past?  What is the outcome you’re looking to achieve?

3. Follow up fast

Don’t think for a moment your prospect is thinking about you, because they’re not. During each phase of the selling process, the faster you follow up, the greater your potential for closing the sale.

4. Take the small order if that’s what it takes to move them forward

Sure, we all want to land the big sale, but if the big sale is not there, grab the small one and use it as a springboard to move up to the next sale.

5. Skip the formality of a scheduled meeting and make it happen anytime, anywhere

Don’t allow yourself to believe because you’ve always sold sitting across a desk that you need to continue doing so. Make it happen with a video or audio call instead. Your prospect many times will appreciate this, as they tend to be faster and less intrusive on their schedule.


Bonus Item: Make sure each time you’re talking with a prospect, you have in your mind the expectation of closing a sale. If your attitude is not focused on making a sale, the best you’ll ever get is bread crumbs.

Posted in , by effectivecommunication.com.au

LEADERSHIP - CHANGE IS THE ONLY CONSTANT

You can always rely on change

Evolving technology and our need for speed and convenience have always motivated entrepreneurs, scientists, inventors, and large companies to scramble to develop the next big gadget.

To capture the opportunities that an ever-changing marketplace offers, leaders need to think in new ways.

In his book, Third Thoughts, professional speaker and author Jim Cathcart asserts that your thinking expands your ability to capture the power of change. In a nutshell, tomorrow is created by today’s thoughts and belief systems.

Similarly, in his book, If It Ain’t Broke, Break It, Robert Kriegel calls for a complete overhaul of our traditional thought processes. He advocates that you fix things before the environment mandates that they be fixed.

LIFE IS A PROCESS

Change is a constant in life; therefore, there are no destinations, only journeys. You cannot stand still. Life itself is motion; you are either moving forward and growing or you are falling behind. To fully grasp the concepts in this article, it is important that you recognize and accept this. In fact, welcome change with open arms.

The world is changing rapidly. As Kriegel points out, “ The rules are no sooner established than they become obsolete.”

In this rapidly changing world, there is not a lot of time to figure out the new rules every time they change. That is where innovation and creativity come into play. Change and growth can either be designed by you or thrust upon you.

The time to change is when there is little pressure to do so. That is how you make change proactive rather than reactive. That is how you stay ahead of the competition.

SELF-DIRECTED CHANGE


Imagine a curve indicating growth. The upward sweep of the curve depicts a time when you are learning and improving your skills. At some point your growth peaks and you reach a plateau. If you were to remain stagnant in your professional development, you would follow the downward trend of the growth curve, going into a decline. The decline might represent decreased market share, income, enthusiasm, and momentum. If however, you anticipate change and implement it early, the plateau is brief and followed by another upward swing of the growth curve.

This is self-directed change. The growth continues until you reach the next plateau. After some time on that plateau, you improve your skills or change your techniques and grow more until the next plateau. One growth curve leads to the next. The lags in growth or plateaus are periods of investment of time and energy before the effort pays off.

There is nothing wrong with plateaus; everyone has them. It is virtually impossible to be growing constantly. The important feature of the self-directed growth curve is that, on average, it continues up over time.

On the other hand, environmentally-directed change is change that is imposed by external factors rather than being initiated by the individual. A person who operates with this M.O. will grow and reach a plateau, but instead of a short lag before further growth, there will be a fear of change. This fear will prevent the investment of time and energy and will prolong the plateau.

The plateau would become a downward trend until the person recognized the need for change. When you change too late, you lose market share and forward momentum. By playing catch-up, you will create a new growth curve, but rarely will you make up what you have lost by not changing early in the game. Your “ lag” is much larger, and costly.

YOU ACHIEVE WHAT YOU BELIEVE


Beliefs play a major role in your ability and willingness to change and achieve. Beliefs are the foundations for possibilities; possibilities lead to actions and actions create results, which foster new beliefs. All success has its roots in change and, as such, is a significant self-esteem booster.

FUEL YOUR PASSION


To capitalize on change you must have a fire in your heart and a sense of passion that propels you forward when others freeze. Selling skills, product knowledge, persistence, drive, education, and goals are some of the many sources of fuel for your fire. You must also be flexible.

Change will be thrust upon you regardless of your acceptance of it, so you might as well accept it and capitalize on it. If you are not adaptable, you will soon lose the race.

The drive for success does not happen by spontaneous combustion. You must spark the fire within you.

There is a need for leaders to adopt new thinking. While everyone else is swimming with the current, the leader of the 21st century swims against it. You have to blaze your own trail. That means initiating new ideas, devising new strategies and casting a creative eye toward everything you do. You will make great strides by developing an enlightened, independent attitude.

When you are on a roll, conventional wisdom dictates that you “ leave well enough alone.” “ If it ain’t broke,” the wise conformists would advise, “ don’t fix it.” Be a nonconformist because when “ it” breaks, it will be too late to fix it.

YOU MUST MESS WITH SUCCESS


The message is clear. You must continually plan ahead and position yourself for the future. Just as products have life cycles — including maturation and extinction — so do services.

Leaders become expendable commodities unless they continually find new ways to differentiate themselves from other people vying for leadership positions.

All the best with your business leadership!

Posted in by effectivecommunication.com.au

SALES SKILLS... DO YOU HAVE A CEO MINDSET?

It makes no difference where you are in your sales career, whether you’re a sales manager, a sales broker, or a sales rep. The million-dollar question applies to everyone in the sales profession.

The fact is, you will not reach your potential as a sales professional until you answer the question, and answer it correctly.

"Am I a salesperson in business, or am I a business owner in sales?"

Having coached thousands of sales professionals to greater levels of success, we at EC have witnessed that in almost every circumstance, the first business breakthrough occurred when the salesperson adopted something called a “CEO mind-set,”.

This is the point at which one begins to see herself or himself as a business owner rather than a mere salesperson in business. It’s that simple change in thinking that becomes the catalyst for each salesperson’s climb toward greater success. And that simple change in thinking can jump-start your sales career as well.

Adopting a CEO mind-set begins when you stop thinking of yourself as an employee with a job and start thinking of yourself as an owner of a business with a compelling vision to help people. Consider how your thinking has affected your investments in your sales career to this point. When it comes to your sales job…

Do you only spend money on the things that your employer will allow you to expense? A business owner would invest whatever is necessary to allow the business to thrive, even if that means using his or her own cash.

Do you simply stay busy so the time passes more quickly each day? A business owner utilizes every minute of the workday because wasted time equals wasted money and wasted opportunities.

Are you more concerned with your effort or your effectiveness? A business owner measures effectiveness first — sprinting on a treadmill gets one nowhere.

Are you more concerned with the quantity or the quality of your sales? A business owner focuses on quality, knowing that trust established with clients multiplies quantity of sales.

Are you more concerned with your activity or your results? A business owner measures results on a regular basis to determine what activities are and are not working.

Are you more concerned with earning a potential client’s cash or confidence?

A business owner knows that without trust she will never realize the full monetary value of a client, and therefore is willing to trade commission for constancy if necessary.

Would you say you’ve been thinking more like an employee or a CEO?

The defining characteristic of a CEO mind-set is thinking like an owner. It is taking responsibility for your own growth and the growth of your business. It’s understanding that what you do as a salesperson is operate a business that provides products and services, and to do that well and with integrity increases the likelihood of your success and stability. It’s knowing that you must have a business plan to succeed. It’s knowing that you must have accountability, a “board of directors,” to help you consistently make wise decisions that will grow your business.

Simply put, it’s acknowledging that you alone are the largest shareholder in your business, then beginning to act like it’s so.

Thomas Dreier once said, “The life each of us lives is the life within the limits of our own thinking.” And that is certainly true in your sales career. In fact, the successful salesperson knows that to elevate his career, to establish the lasting trust of his clients, he must first expand the limits of his thinking.

A Contrast in Thinking

There’s an obvious disparity between salespeople who’ve adopted a CEO mind-set and those who assume the mind-set of the majority. Here are several examples of how this contrast in thinking plays out every day in the world of sales:

Salesperson Thinking

  • Pays only for what can be reimbursed
  • Calls on anybody
  • Reacts to interruptions
  • Keeps safe clients
  • Is busy and action oriented
  • Puts quantity before quality
  • Puts profits before people
  • Puts revenue before reputation
  • Builds business ahead of capacity
  • Prioritizes schedules
  • Is short-term oriented
  • Relies on quick turnaround
  • Succeeds by accident

CEO Thinking

  • Invests money to make money
  • Calls on the right body
  • Makes sure interruptions don’t occur
  • Terminates unprofitable relationships
  • Is productive and results focused
  • Knows quality creates more quantity
  • Puts people before profits
  • Puts reputation before revenue
  • Builds capacity ahead of business
  • Schedules priorities
  • Is long-term oriented
  • Relies on clients’ trust
  • Succeeds by design

Thinking like a CEO is the first key to becoming a highly successful salesperson. You see, the future of your sales career begins not in your hands or your feet, but in your mind.

In other words, how you think as a sales professional will determine how you act as a sales professional. Successful thinking precedes successful selling. And until you begin to think like a successful business owner you won’t consistently make decisions or take actions that maximize your sales business.

Look at it this way: Until you can think for yourself, customers won’t trust what you’re thinking. And in sales, trust is everything.

All the best when selling!

Posted in by effectivecommunication.com.au
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